Hauv Daim Ntawv Management System (EDMS) hais tias xws li nta thiab cov tswv yim

Kom txog rau thaum ib tug ob peb xyoos dhau los txog lub tshuab hluav taws xob daim ntawv tswj system raug xa mus rau raws li ib tug ci yav tom ntej. Niaj hnub no, lawv yog lug siv nyob rau hauv ntiag tug thiab pej xeem qhauj. Tab sis tseem ceeb tshaj, uas qhov kev thov yog loj hlob nyob rau hauv lub tab. Yuav ua li cas yog ib qho hluav taws xob daim ntawv tswj system thiab yuav ua li cas nws ua hauj lwm, xav txog cov piv txwv ntawm cov tam sim no Lavxias teb sab system.

mus nkag tau

Yuav kom to taub zoo dua yuav ua li cas lub Eds kev pab cuam, koj yuav tsum xav txog lub tswv yim thiab hom phiaj. Yog yam tseem ceeb uas txiav txim cov kev xaiv ntawm ib tug system los yog lwm.

Yog hais tias lub koom haum yuav ua hauj lwm nyob rau hauv ib tug formal tswj, qhov yuav tsum tau nyob rau hauv cov ntaub ntawv tsis muaj. Nrog lub advent ntawm ua lag ua luam dab muaj ib tug xav rau ib tug tswj mechanism nrog kev pab los ntawm lub kom cov ntaub ntawv. Yog hais tias koj tsis koom rau hauv muas nyob rau hauv ib tug raws sijhawm, lawv yuav pib mus rau tsim thiab tau ploj.

Xwb, ib daim ntawv cab kuj, ib tug tshwj xeeb ntaub ntawv cia tswvyim rau cov neeg rau zaub mov. Tab sis nws ua haujlwm rau ntev. Nrog ua tagnrho zuj zus thov rau cov lus qhia cia thiab synchronization.

Muaj yog ib lub teeb meem: seb puas yuav siv rau lub khw qub ntawv los yog tab. Yuav ua li cas yog ib qho tseem ceeb yuav tsum tau los ntawm lub tshuab hluav taws xob system? Txhim kho lub efficiency ntawm lub koom haum.

economic nyhuv

Ua hauj lwm efficiency yuav muab ntau zog nyob rau hauv ob txoj kev: txo cov nuj nqis los yog ua rau kom qhov kev tshwm sim. DMS cov ntaub ntawv peev xwm ua tau ob lub hom phiaj ntawm ib zaug. Hais tias yog, cov kev taw qhia ntawm lub cev pub rau ib lub koom haum los yog siv tsawg, tiam sis khwv tau nyiaj ntau.

Nqi yuav txo tau yog nqa tawm los ntawm kev txo daim ntawv nqi, nyiaj siv ua haujlwm lub sij hawm, leeb cov kev pauv ntawm cov ntaub ntawv, cov kev hloov nyob rau hauv neeg kab lis kev cai.

Yuav kom ntsuam xyuas cov hauj lwm zoo uas muab lub Eds kev pab cuam, koj yuav tsum xam tus nqi ntawm kev ua hauj lwm nyob rau hauv lub tsim ntawm daim ntawv cov ntaub ntawv. Kwv yees li ntawm kev noj kev haus tuam txhab uas muag, xws hauj lwm nyob 20% ntawm lub sij hawm. Lub system ntawm Lavxias teb sab bureaucracy, nws yuav siv sij hawm txawm ntau tshaj li uas - 60% ntawm lub sij hawm. Cov kev taw qhia ntawm cov tab sis yuav txo cov nqi tsawg kawg yog 10 lub sij hawm.

Chaw ua hauj lwm tswj thiab daim ntawv tswj

Cov ntsiab lus uas ob uas txuas. Cov ntaub ntawv - ib lub sij hawm uas hais txog ib tug formal set ntawm cov kev cai ua hauj lwm nrog cov ntaub ntawv. Ib txhia ECM system yuav customize lub workflow kev cai, tab sis muaj cov neeg systems, raws li nyob rau hauv lub twb tsim cov ntaub ntawv.

Cov ntaub ntawv no yog lub tsev ntawm qhov cia ntaub ntawv nyob rau hauv Eds. Workflow yog generated los ntawm ib tug ntau yam ntawm qhov chaw: lwm yam systems, daim ntaub ntawv, e-mail, tab sis ua ntej thiab foremost - los ntawm luam ntawv. Yog li ntawd, scanners thiab lwm yam khoom yog ib feem ntawm lub tab. Lub system khw muag khoom noj rau tag nrho cov ntaub ntawv yog lawv cov keeb kwm, muab rau lub koom haum ntawm lub zog, yog cov uas muaj lawv lub lag luam muaj dab.

Nyob rau hauv xws li ib tug hauv paus yog qhov kev txiav txim, qhov kev txiav txim thiab qhov kev txiav txim ntawm Eds. Los ntawm lawv, thiab los ntawm lub koom haum tswj. Ib daim ntawv nkag nrog cov "Help". Txheej teb rau hauv daim ntawv nyob rau hauv lub hom ntawm daim ntawv. Lub system ntaub ntawv uas yog cia nyob rau hauv ib tug database rau txhua teb ntawm daim card.

Lub zog thiab paub tab ntawm qhov tab sis

daim ntawv tswj qhov kev pab cuam yog tsim los daws tau cov teeb meem no:

• systematization ntawm kev ua hauj lwm nrog cov ntaub ntawv.
• creation ntawm cov ntaub ntawv los ntawm templates, sau npe cia;
• automation ntawm accounting;
• kev faib ntawm cov ntaub ntawv.

Cia peb kawm zoo lub tab sis muaj nuj nqi. daim ntawv tswj software yog siv mus rau:

• tsim phaib.
• tsim ntawm cov ntawv nyeem ntawm daim ntawv;
• khaws cia cov ntaub ntawv nyob rau hauv pdf los yog ms lo lus hom ntawv;
• Control neeg siv txoj cai;
• creation ntawm kev;
• tsheb tswj cov ntaub ntawv;
• xa cov ntawv qhia, nco;
• logging, cov phau ntawv reference, classifiers;
• tsim ntawm kev txiav txim;
• Nrhiav thiab kos npe rau cov ntaub ntawv;
• generating ntaub ntawv.

Rau lawv-dav nta xws li:

• tej thaj chaw deb chaw ua hauj lwm nrog cov ntaub ntawv;
• Siv database rau khaws cia cov ntaub ntawv;
• simultaneous ua hauj lwm nrog Eds;
• kev ruaj ntseg los ntawm daim ntawv pov, barcodes, thiab tus kheej.

Zoo thiab tsis zoo

Cov kev hloov mus rau Eds muaj ntau zoo tshaj qhov phem. Txawm li cas los, kom zoo lub koom haum project yuav txov tag nrho cov zoo ntawm automation. EDMS siv cov hom phiaj yuav tsum ua tau. Cov kev pab cuam muaj xws li:

• centralized cob cia ntawm cov ntaub ntawv;
• tib mus kom ze rau lub creation thiab ua cov ntaub ntawv;
• siv templates;
• nrhiav;
• tshawb saib.

Lub disadvantage yog cov pib cov nqi thiab ceevfaj heev ua hauj lwm rau cov neeg siv kev cob qhia.

daim ntawv tuav dab

Lub EDMS hluav taws xob daim ntawv kis tau los ntawm ib tug xov tooj ntawm theem, nyob rau hauv lub chav kawm ntawm uas cov ntaub ntawv raug tej yam khoom. Ua yog nqa tawm ob manually thiab txiav. Nyob rau hauv lub thib ob cov ntaub ntawv teeb:

• lub tej yam kev mob ntawm txoj kev hloov ntawm theem;
• sib cais ntawm qhov lawv;
• ua mus;
• khiav sub, timers, ua cov txheej txheem;
• txhais neeg siv cwj pwm.

Hom ntawm kev kho mob:

• Tsim ib daim ntawv.
• Editing.
• Renaming.
• Tsiv.
• Txuag.
• Indexing.
• Lwv.

Eds rau cov nqi

Tag nrho cov workflow yuav tsis khiav lag luam yog tsis muaj daim ntawv tso cai rau zaub mov, ua kom tiav customization thiab kev kawm ntawm tag nrho cov neeg. Txhua yam ntawm cov ntsiab yuav tsum tau ib tug loj nyiaj ntsuab outlay. Nyob rau hauv tas li ntawd, peb yuav tsum tsis txhob hnov qab txog lub koom ua ke ntawm Eds nrog rau lwm cov systems, muab kho dua databases thiab software, kev them nyiaj yug thiab lwm yam kev noj kev haus kev pab los txhawb cov nqi.

Yuav ua raws li tab sis

Yuav ua raws li peb tes num yuav siv ntau lub hlis. Cov txheej txheem nyob rau tus nqi ntawm cov documentary dab thiab ntawm cov nyiaj txiag, cov chaw haujlwm thiab kev pab muaj peev xwm. Yuav ua raws li yog nqa tawm nyob rau hauv xws algorithm:

• creation ntawm ib tug ua hauj lwm pab pawg neeg, qhov kev txiav txim ntawm lub taub hau;
• txhais cov hom phiaj thiab cov hom phiaj;
• soj ntsuam ntawm uas twb muaj lawm cov ntaub ntawv dab;
• txoj kev loj hlob ntawm kev specifications;
• kev xaiv ntawm Eds;
• xaus ntawm daim ntawv cog lus nyob rau hauv qhov kev siv ntawm cov Eds;
• txoj kev loj hlob thiab pom zoo los ntawm cov kev cai ntawm kev ua hauj lwm;
• xyuas thawj zaug filling ntawm Wage;
• yam ua ntej kev kuaj Eds;
• neeg ua hauj lwm kev kawm;
• xeem kev siv ntawm cov Eds;
• tsom xam ntawm cov kev tshwm sim ntawm qhov kev kuaj lag luam;
• yuam kev kho;
• tag nrho kev siv ntawm cov tab.

kev taw qhia ntawm cov kev ua yuam kev

Kev mloog yuav tsum tau them mus rau cov neeg siv uas yuav tsum tau muaj cov ntawv ntaub ntawv. Lub ntsiab yuam kev - yog lub Individuals ntawm ib daim ntawv daim ntawv hluav taws xob. Qhov no complicates lub chaw ua hauj lwm thiab ua rau tsis zoo cwj pwm mus rau automation. Rau qhov kev siv ntawm ib tug dual ua hauj lwm tsis muaj ib tug them. Peb yuav tsum tau los tsim kom tau suab dab tsis Individuals. Qhov thib ob yuam kev - lub unpreparedness ntawm cov neeg ua. Feem ntau cov feem ntau, tshiab dab yog dab tsi nrog kev ua siab phem. Yog li ntawd, peb yuav tsum piav rau cov neeg ua haujlwm yog vim li cas yog tswvcuab tab sis, li ntawd, lawv txhob txwm tshaj tawm mus rau cov kev cob qhia cov txheej txheem.

daim ntawv cia technology

Lub Eds hluav taws xob daim ntawv muaj xws li cwj pwm, raws li nyob rau hauv uas yog nrhiav, cov kev faib thiab grouping ntawm cov ntawv qhia siv. Tej zaum ib tug ntawv yog tsim los ntawm ib tug template, tej zaum - los mus hloov cov ntaub ntawv los ntawm lub database. Tej cwj pwm yog muab nyob rau hauv lub rooj. Cov ntaub ntawv nws tus kheej yog muab tso rau hauv lub cia nplaub tshev, cov ntaub ntawv los ntawm nws - nyob rau hauv lub database directory. Mus saib tau cov ntaub ntawv yog tau tsuas cov neeg siv EDMS system.

Yuav ua li cas yog ib tug kwj PP?

Ndlwg ua ntaub ntawv, ua raws li los ntawm kev tso kawm ntawm qhov kev kuaj nyob rau hauv cov ntaub ntawv ua tiav siv scanners. Thaum lub sij hawm lub PP txheej txheem yuav tsim ib tug barcode rau hauv cov ntaub ntawv thiab nws cov ntawv sau npe nyob rau hauv lub database thiab ces siab rau ib tug muab txoj kev.

OCR

Qhov no hluav taws xob daim ntawv tswj system DMS converts ib tug hluav taws xob duab ntawm daim ntawv nyob rau hauv cov hom ntawv ntawm jpeg cov duab los yog ntawv hom. Nws siv tshwj xeeb software raws li ib tug standalone daim ntawv thov los yog kev ESCOM.BPM nyob rau hauv tab sis. Yuav ua li cas yog ESCOM.BPM? Qhov no paub kev pab cuam cov ntaub ntawv, ntaus nrog txawv fonts. Nws yuav tsum tau muab sau tseg, txawm li cas los, hais tias kev ywj siab daim ntaub ntawv muaj ntau tus nta thiab txawm paub handwritten ntawv nyeem.

Barcoding

Qhov no technology muab ib tug set ntawm cov txheej txheem rau lub tsev lag luam thiab daim ntawv thov ntawm graphical bar code rau hauv cov ntaub ntawv. Ib cim barcode yog generated los ntawm cov system neeg rau zaub mov. Nws muab rau cov cim ntawm cov ntaub ntawv, nws ceev mus nrhiav rau lub hauv paus ntawm tis thiab cia chaw. Thaum sau npe rau ib daim ntawv sau rau ntawm daim ntawv lo ntawm lub barcode coj mus rau lub cim ntawm hluav taws xob phaib. Nws yog glued mus rau daim ntawv version ntawm daim ntawv.

Eds

Cov kos npe tso cai rau kom tau soj ntsuam xyuas lub correctness ntawm cov ntaub ntawv thiab cov ntaub ntawv immutability. Kos npe yog ua li cas siv cryptographic software thiab lag luam - daim ntawv pov thawj. Cov yav tas yog ib cov ntaub ntawv nyob rau hauv ib tug tshwj xeeb hom ntawv uas yog regenerated nyob rau hauv lub center ntawm qhov teeb meem ntawm daim ntawv tso cai. Yuav ua kom muaj kev ruaj ntseg ntawm cov ntaub ntawv yuav tsum tau muab cia rau daim ntawv pov thawj rau ib tug ntse card los yog tseem ceeb I-Token. Lawv muaj kev tiv thaiv los ntawm tus PIN-code. Yog hais tias tus PIN yog nkag mus ntau lub sij hawm tsis ncaj ncees lawm, ces cov ntawv pov thawj yog txiav sim.

Tag nrho cov phau ntawv thiab cwj pwm kev tshawb fawb

Tus Cwj Pwm nrhiav yog tau siv ib tug tshwj xeeb daim ntawv ntawm ob peb qhov tseem ceeb ntawm cov ntawv teev lus teb. Piv txwv li, lub "counterparty" kauj muab nrhiav cov ntaub ntawv nyob rau hauv lub teb "Receiver" los yog "Sender". Lub system piv qhov nkag mus hauv kev los ntawm cov ntaub ntawv nyob rau hauv cov ntawv teev lus thiab khw muag khoom cov nyob rau hauv cov cards, uas tau coincidence. Qhov kev tshawb yog ua kev mus rau hauv tus account lub caij nyoog los yog ib nrab qhov yuam kev.

Tag nrho cov phau ntawv nrhiav yog nqa tawm raws li cov ntaub ntawv nyob rau hauv cov ntaub ntawv, xws li lo lus ntaub ntawv los ntawm lub database ua-nyob rau hauv cov cuab yeej, xws li MS SQL neeg rau zaub mov, Oracle. Rau tag nrho cov kev tshawb fawb cov ntaub ntawv yuav tsum tau nkag mus rau hauv lub database rau hauv daim ntawv hom (doc), ntxhuav (XLS), presentations, ceeb toom txog.